Connection Settings for Idealpos MYOB API

You are here: Accounting Interface > MYOB API Accounting Interface > Connection Settings for Idealpos MYOB API

Connection Settings for Idealpos MYOB API

Go to Set up > Global Options > Accounting

Select ‘MYOB AccountRight Live’ from the Accounting package drop down list

Enter:

Your company name,
Where you store your database (Cloud or Desktop). When using a Database Location of "Desktop", you have the option to specify the Override IP which can be used to enter the IP address where your MYOB AccountRight Live installation is located. This is used when your MYOB AccountRight Live installation is located on a different system to the one where Idealpos is installed.
Your Username and Password as entered in your MYOB company file (Administrator).
In the below example, Idealpos has been configured to point to a company file which has a Username of Administrator and a blank password.
The Username and Password for your MYOB company file may differ. Refer to MYOB for more information about your MYOB company file.

It is essential you do not have any ‘stray’ Account Codes left in this screen before you begin (press the ‘Clear All’ button if you do).

Note!

Ensure all required accounts are marked as active in MYOB prior to proceeding.

This can only be done via a manual process, by opening each account individually.

Click ‘Get Accounts’. If you have it set up correctly, you will be asked to log in to your MYOB account:

You will then be prompted to allow access to your MYOB account. To do this, select ‘Allow access’.

Tip!

Once an application (such as Idealpos) is linked to MYOB via the API method, there are no obvious links on MYOB's website that allow you to revoke an application's access.

If you need to revoke an application's API access to MYOB, you can visit https://secure.myob.com and login using your Username and Password.

Then press the "Revoke Access" button next to the application you want to revoke access to.

Once access has been revoked, you will need to re-establish the connection (e.g. to connect Idealpos to MYOB, press the "Get Accounts" button and login using your Username and Password).

The available accounts list will now appear on the right-hand side.

‘Drag and Drop’ the GL Account Codes into the empty boxes on the left.

Note!

You will note that you cannot “type” the codes, you must drag-and-drop.

This will ensure we get the underlying GUIDs correctly.

Linked GL Accounts in Idealpos

In the table below, is an example of how General Ledger Accounts are linked to Idealpos. Please seek professional advice from your Accountant or Bookkeeper to help you choose the correct GL Account to link to the POS Functions.

	POS Function	MYOB Account Type	MYOB Account Code	Description
Cash	Tender	Asset	1-1180	Un-deposited Funds
Points	Tender	N/A		Point Redemptions are not sent to MYOB.
MasterCard	Tender	Asset	1-1188	EFTPOS
Amex	Tender	Asset	1-1189	American Express
Diners	Tender	Asset	1-1160	Diners
EFTPOS	Tender	Asset	1-1188	EFTPOS
Account	Tender	Asset	1-1200	Trade Debtors
Lay-By	Tender	Liability	2-1800	Lay-By
Gift Voucher	Tender	Liability	2-1700	Gift Voucher
Food	Sales Category	Income	4-1100	Sales, Food
Beverage	Sales Category	Income	4-1200	Sales, Beverage
Functions	Sales Category	Income	4-1300	Sales, Functions
Tips In	Received on A/c	Expense	6-2020	Tips In/Out
Paid In	Received on A/c	Expense	6-2010	Paid In/Out
Gift Vch Sale	Received on A/c	Liability	2-1700	Gift Voucher
Tips Out	Paid Out	Expense	6-2020	Tips In/Out
Paid Out	Paid Out	Expense	6-2010	Paid In/Out
Rounding	Rounding	Expense	6-1950	Rounding
Variance	Variance	Expense	6-1960	Variance
Account Adjustment	Account Adjustment	Expense	6-1970	Account Adjustment
Lay-by Adjustment	Lay-by Adjustment	Expense	6-1980	Lay-by Adjustment
Lay-By Cancellation	Lay-By Cancellation	Income	4-4950	Lay-by Fee
Purchases	Purchase Category	Cost of Sales	5-1000	Cost of Sales, Purchases
Wine	Purchase Category	Cost of Sales	5-2000	Cost of Sales, Purchases
Spirits	Purchase Category	Cost of Sales	5-3000	Cost of Sales, Purchases
Freight	Purchase Category	Cost of Sales	5-9100	Cost of Sales, Freight
Admin Fees	Purchase Category	Cost of Sales	5-9200	Admin Fees
Trade Creditors	Trade Creditors	Liability	2-1200	Trade Creditors
GST Holding	Accounts – Cash Basis	Liability	2-1340	GST Holding Account
GST Collected	GST Collected on Sales	Liability	2-1310	GST Collected

Once you have set up all your accounts and settings, you can start testing all of the various combinations of events that happen in POS.

You will notice that once you start sending data over to MYOB, we show a bit of progress feedback down the bottom of the screen:

This is because MYOB has no “bulk” way of sending transactions, it is unfortunately quite slow.

Open topic with navigation